Assessment Information
Make sure the POA has your most up to date contact information! This ensures your invoices and POA correspondence get to you in a timely manner. It also helps us confirm your identity over the phone if you call with account questions.
It is the responsibility of the property owner to ensure the correct contact and mailing information, is on file at the Management Office. Always call 210-858-8508 with any questions.
Please make us aware of any changes in mailing address, contact names, phone numbers, or emails. All changes to account information must be received in writing. All information is kept private. Complete this form and return it to us as soon as possible: SOPOA - Account Information Change Form.pdf It can be scanned to accounting@stoneoakpoa.com.
Would you like to go paperless? If you would like to receive your future Stone Oak POA assessment bill, and other accounting correspondence, via email, please complete this form, and return to our office, or via accounting@stoneoakpoa.com: SOPOA - Paperless Billing Form.pdf
If you are registered on our website, please know the above forms do NOT update any website registration information. To update that information, you must log into the website.
Please note: Do NOT include any completed forms with your assessment payment. Completed forms should be dropped at, or mailed to, our office address: 19210 Huebner Road, Suite 100, San Antonio, TX 78258. There is also a 24-hour secure dropbox on the right at our building entrance. Completed forms can also be scanned to accounting@stoneoakpoa.com.
Residential assessments in the amount of $116 are due ANNUALLY
Commercial property assessments are calculated in accordance with the Stone Oak Master Plan guidelines, and are due QUARTERLY (4 times per year) - January, April, July, October
Commercial property assessments are calculated in accordance with the Stone Oak Master Plan guidelines, and are due QUARTERLY (4 times per year) - January, April, July, October
Payment must be received in our office by the due date on the assessment bill.
Late fees are added to accounts with an open balance the following day.
If you ever have a question regarding your account balance and when it is due,
please call our office at 210-858-8508, or you may email the Accounting Department at accounting@stoneoakpoa.com.
Your Stone Oak POA
If you own property within Stone Oak boundaries- residential or commercial – you pay assessments to the Stone Oak POA. This also means as a Stone Oak property owner, you are expected to abide by the Stone Oak Master Plan guidelines, and adhere to Stone Oak POA restrictions and policies. You can find a copy of all Stone Oak governing documents- including By-Laws and policies – under the “Governing Documents” tab of our website.
As a Stone Oak Commercial Property Owner, which includes free-standing businesses, strip centers, and apartment complexes, your assessments are calculated based on points and square footage in accordance with the Stone Oak By-Laws. Commercial property assessments are due quarterly (January, April, July, and October.)
The Stone Oak By-Laws state assessments for each Stone Oak Residential Lot is calculated at 1 point. Stone Oak Residential Property Owners are assessed $116 annually in January.
More detail regarding how assessments are calculated can be found under our “Governing Documents” tab on our website, specifically on page 23 of the “Stone Oak Second Amended Bylaws,” Article XV, Member’s Obligations.
Each residential community within Stone Oak boundaries has its own Homeowners Association (HOA.) Your HOA takes care of everything within your neighborhood, and the Stone Oak POA takes care of the common areas outside the neighborhood, within the Stone Oak Master Plan established boundaries.
The Stone Oak POA utilizes assessments for the following:
-To ensure architectural guidelines set forth by the Stone Oak Master Plan are upheld
-Maintenance and upkeep of the 11 miles of landscaped medians within Stone Oak boundaries
-Annual projects to beautify the common areas, and keep landscaping to standard
-Projects that assist in conservation efforts, such as the transition from spray irrigation to drip
-Implement and manage other projects or events that benefit Stone Oak Property Owners
The Stone Oak POA is governed by a Board of Directors consisting of five residential representatives, five commercial representatives, and a Board-elected Chairman. Each Director is an individual or entity that is a member of the Stone Oak Property Owners Association, and therefore a Stone Oak property owner. Once elected at the Association Annual Meeting of Members, they serve a two-year term, and may be placed on the ballot at the end of the term for re-election if desired. (When originally formed, terms were purposely staggered so not all seats would be open for election at the same time.) Directors are volunteers, are not compensated for their time, and act in accordance with the Governing Documents of the Association. Many are also involved with POA Committees, such as the Architectural Review Committee, Neighborhood Representatives Committee, Finance Committee, etc. Directors are required to adhere to all directives as outlined in the Stone Oak By-Laws and Policies.
We hope this helps you better understand how your POA works for you!