General Improvement Submittals (landscaping changes, painting, awnings, additions, etc/special events):
If you wish to renovate, paint, build an extension, update landscaping, add awnings, change any exterior features, etc., you must complete the below General Submittal Form, and submit it to the Architectural Review Committee (ARC) for review and approval. There is no fee associated with a General Improvement submittal. Please ensure the property owner, or property manager, sign the second page.
You will need to include a site plan of the property with the location of the improvement clearly indicated, a description of what is proposed, and any material details (paint color, stone sample, etc.). For General Improvements, we recommend you provide this no less than three weeks prior to scheduling your project to ensure all the appropriate approvals are obtained. Please note this does not take place of any City of San Antonio requirements. You would need to contact the City at 3-1-1 to determine any additional requirements such as permitting, etc., that you may need from them.
This same application would apply to any special events you may wish to host on your property- pumpkin patches, festivals, etc. For such events, please include a copy of your property site plan with clear indications of proposed tents/booths, dates, and details. And remember- ALL signage must also be submitted. (Please also note, no amplified exterior music or noise is permitted within Stone Oak.)
Conceptual Submittals:
Are you considering purchasing a piece of commercial property within Stone Oak, and want to know if your potential project would be allowed prior to making your purchase?
You can submit an Application for Conceptual Review, along with project information, to the ARC for review. There is no fee associated with a conceptual review.
It is important to note as we are a Property Owners Association, we are required to correspond with the current property owner regarding any ARC decisions. They, or their representative, must sign the second page.
To confirm if your project concept would be permitted on a particular piece of property, please reference our Land Use Map and the Stone Oak POA Master Plan.
New Construction Submittals:
All new construction must be submitted to the ARC for review. Construction CANNOT take place until the review is completed, and written final approval is received.
There is a fee associated with a new construction submittal. The submittal form explains the fee structure, and what documents are required to be submitted to our office. This form should be completed, signed by the Property Owner, and submitted to our office along with plans and the submittal fee. Be sure to include the emails of all persons who you wish to receive project review update communications from our office.
** A note regarding the submittal review timeline...
As the Committee only meets twice per month, new Construction projects may take weeks or months before the ARC provides a final, written decision. We encourage all submitters of new construction projects to read through the Stone Oak POA Master Plan found on the "Governing Documents" page of this website, under the "Home" tab.
Ensuring your project meets all restrictions and requirements will assist with a timely response.
